Career Opportunities
WE ARE HIRING!
Job Title: Staff Accountant
Reports To: Executive Director
Status: Full Time/Salary Bi-Weekly
About the Museum:
The National Cowgirl Museum and Hall of Fame is the only museum in the world dedicated to honoring women of the West, and from around the world who have displayed extraordinary courage and pioneer spirit in their trailblazing efforts. It includes interactive exhibit galleries that feature artifacts of the permanent collection, a traveling exhibit gallery, boutique, and research library and archives. Currently, the museum’s archives house more than 4000 artifacts and information about more than 750 remarkable women.
The Position:
We are currently seeking an experienced and motivated professional to serve in the role of Staff Accountant. The Staff Accountant will ensure accurate accounting records and reporting and will work closely with personnel from other departments and accountants from an outsourced CPA firm to ensure effective financial operations and reporting. The Staff Accountant reports directly to the Executive Director and would oversee all aspects of accounting and finance. A willingness to help wherever needed and a cheerful, friendly demeanor is essential.
Essential Duties and Responsibilities:
- Review daily store transactions and record deposits and journal entries.
- Categorize bank/credit card fee transactions.
- Review and maintain expense claims/credit card receipts.
- Process AP and assist with miscellaneous AP-related tasks and questions.
- Maintain vendor documents such as contracts and W-9’s.
- Process bi-weekly payroll and keep up with other payroll-related tasks, such as keeping up with employee deductions/advances, revising time entry for hourly employees, and maintaining employee benefits.
- Reconcile balance sheet accounts.
- File monthly sales tax.
- Reconcile income between accounting software, donation platforms, and donor system management software.
- Financial statement preparation along with any ad hoc reports requested by management.
- Prepare monthly invoices.
- Ensure clearing accounts are zeroed out.
- Maintain fixed asset, pre-paid expenses, leases, and net assets schedules.
- Assist with special events and annual budgets.
- Maintain capital campaign activity.
- Assist with annual audit and 990.
- Monitor internal controls.
- IRS Notice assistance.
- Assistance with employee onboarding.
- Assistance with implementation of new accounting standards.
- Training and supporting museum staff on new tasks.
- Attend finance committee and management team meetings.
Skills & Qualifications:
- Associate’s degree or higher in related field.
- At least 2 to 3 years experience in accounting or related field.
- Strong knowledge of QuickBooks/Microsoft programs.
- Experience with Bill.com, Lightspeed, Sustain and GiveSmart is a plus.
- Strong attention to detail and ability to handle multiple and varied tasks simultaneously.
- Ability to meet a constant stream of deadlines.
- Professional demeanor and ability to interact comfortably with board members, senior staff and the general public is essential.
Compensation:
Pay Type: Salaried, Exempt, Full Time, 40 hours/week
Benefits: Group Medical Insurance; Dental and Vision Discount Plan; option to participate in a 403(B) savings plan
Work Schedule: Monday – Friday, 9:00 a.m. – 5:00 p.m. Occasional evening and weekend duties dependent upon Museum events.