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Rules of Sale

• The Heart of the West Art Reception and Sale is on Friday, October 10, 2008 at 6:00 p.m. at the National Cowgirl Museum and Hall of Fame located in Fort Worth’s Cultural District.

• Every guest who has purchased a ticket will receive an official bid book containing one bid slip for each work in the exhibition. Each bid book will be registered specifically to that guest along with a serial number that identifies them.

• The price for each piece of artwork is set by the artist.

• Guests may bid on any piece of art by placing a signed bid slip from their registered bid book into a box that corresponds with the art he/she wishes to purchase.

• Casting of bids begins at 6:00 p.m. and ends at 7:30 p.m. Please note, all bid numbers must match the numbers on the artworks.

• At 7:30 p.m. a Museum attendant will draw three names from each bid box and post them on a large card posted beside each work of art.

• The guest whose name is posted first will have twenty minutes to inform a Museum attendant their intent to purchase that work of art. If that guest does not claim the work of art within that time frame or if the sale is declared invalid, the same procedure will be repeated with ten minutes to inform a Museum attendant for the second and third names listed respectively.

• Works of art not purchased by the third round will be available to any interested party through October 26, 2008 at the museum.

• Only the guest whose bid book serial number matches the name that is posted can claim the piece of art.

• Once a Guest claims their piece of art, they must present one-hundred percent (100%) of the established price for payment. The card will then be marked “SOLD.”

• For bronzes with multiple castings available, multiple names will be drawn. The first name will receive the bronze that is on display. Subsequent bronzes that are purchased will be shipped from the artist or foundry.

• Guests are encouraged to remain in the gallery until all sales are final to ensure all desired works of art are properly claimed.

• Checks are to be made payable to the National Cowgirl Museum and Hall of Fame and Visa, American Express, MasterCard and Discover are accepted. All art purchases are sales tax-exempt on the night of the sale.

• All works of art will remain on display until the close of the exhibition October 26, 2008. Pieces may be picked up at the National Cowgirl Museum and Hall of Fame after October 26 or shipped to another address at the buyer’s expense. All pieces must be picked up no later than November 15, 2008.

• All artwork is sold in “as is” condition.

• All sales are final.

• Heart of the West Art Exhibition and Sale opens October 4, 2008 to the public and will be on display through October 26, 2008.

• Twenty-five percent (25%) of the selling price is considered a tax-deductible donation to the National Cowgirl Museum and Hall of Fame.

Absentee Bidding

• If unable to attend the sale, please request an absentee bid form by contacting Tricia Taylor Dixon, curator of the National Cowgirl Museum and Hall of Fame, at (817) 336-4475 or tdixon@cowgirl.net or print out a PDF of the form by clicking on the link below. Absentee bids authorize impartial Heart of the West Art Exhibition and Sale representatives to place bid slips in the boxes matching the desired pieces of art and will be considered as your “intent-to-purchase.” A signed absentee bid form represents the buyer’s guarantee to purchase the works for which their bid slip was drawn. All bids are subject to the Terms and Conditions as stated on this website. Please complete the Absentee Bid Form and mail or fax by 5:00 p.m., October 10, 2008 to:

Heart of the West Art Exhibition and Sale
c/o National Cowgirl Museum and Hall of Fame
1720 Gendy Street, Fort Worth, TX 76107
Or fax the form to 817-336-2470 (FAX)

• The sale takes place on October 10, 2008 from 6:00 p.m. to 7:30 p.m. All art is for sale at the price indicated in the catalog and on the website. Your signed absentee bid form is a commitment to purchase the artwork if your name is chosen. We will notify you by October 14, 2008 of the outcome of the sale.